Mission Trip Responsibility List

misionesAs mentioned in previous blog posts, it is important to give the students responsibility on this trip, and raise the bar of expectations.  After all, it is called a STUDENT mission trip, not a Youth-Pastor-Led Mission Trip or a My-Parents-Made-Me-Go Trip.  It can be done a number of ways, but one easy way is to give a spiritual gift inventory, then use the results to give student responsibilities that fit their God-given gifts and responsibilities.  Before I give you list, keep in mind a couple of things:  Don’t underestimate these students, Don’t be afraid to let them fail (but not fall completely), and put them in charge of something.  Give them ownership…and here are some ways you can do that…here some examples of trip responsibilities:

Communicator/Trip Administrator: Keep the team current on what is needed at the meetings, keep the church updated on the progress of the team, and maintain home contact during the trip. (That was my job.)

Work Coordinators: Make sure all the stuff gets done in order for us to live. Organize efforts for bag lunches, clean-up, and make sure we have everything we need before going to a ministry site and again when leaving.

Team Encouragers: Make sure we “do everything without grumbling or complaining” and be available to team members when needed. Let them know they are appreciated and valued. Guard the morale of the team.

Communication Assistants: Assist adult leaders by leading tasks and communicating for them as asked.

Ministry Coordinators: Make sure presentation and programs are planned and executed in an orderly and excellent fashion.

Photographers/Videographers: Record images that capture the spirit of the team, the people, the culture and the sights of location to help us remember and to share the experiences with those back home.

Prayer Coordinators: Make sure the team is “praying without ceasing.” Take the initiative to bring the team together for prayer. Keep a prayer journal for the team, including requests, praises and answers to prayer.

Public Relations: Make sure we leave a good impression wherever we go. Prepare “thank you” notes for people we visit.

Praise Band Member: Assist the music leaders. Help lead music, teach hand motions, generate excitement for the songs.

Music/Band Leaders & Members: Need to find children music appropriate for program, come up with motions to songs, practice and know songs well, provide upbeat music portion of program.

Game/Prize: In charge of coming up with group games, organizing the materials, running the games, and distributing prizes.

Drama Team: Find or write a drama that fits the theme of the week.  Team members must memorize their lines, come up with prop ideas, and practice their skits/dramas regularly.  Organize dramas and practices.

Teaching Team: Organize supplies, including materials transportation. Make sure everyone has the proper materials, teach others on the team how to lead story, games, check inventory, etc.

Multi-media Team: Oversee sound equipment, including transportation from location to location, as well as projectors, setup, tear-down, etc.  Also will help with PowerPoint and videos when needed.

Crowd Supervisor: When not included in program, sit with the kids in the crowd, encourage participation, do the motions, create energy, and keep an eye on and control kids in crowd.

Hospitality Team:  Leaving a good impression wherever we go – hotel, conference, on the streets/neighborhoods, etc.  Also, need to make sure this is done during training & interaction at church.  PLEASE & THANK YOU’S ALL DAY LONG!

Cleaning Crew:  You are not a maid service.  However, you need to make sure rooms are neat, people pick up after themselves, & put stuff away.  We are sharing rooms, so don’t treat it like a bedroom.  A big part of your job is encouragement for the REAL maid service – leave thank you notes, and keep room reasonable.  (This applies to those staying in hotels, but can be modified to other mission trip locations)

Prop Set Leader:  Oversee equipment transportation, organizing props, setup, putting them away afterwards, etc.

Supply Team:  “Did we forget something?”.  Your job is to make sure we answer “no” to that question, both when we leave Columbus, and each time we leave the hotel.  Also, help keeping track of people.

Trip Mom: Covers what Youth Pastor/Leader cannot…be a mom to the kids.  This would include helping those that are not feeling well, those that get hurt, those that are crying, and other things that your Youth Pastor is poor at doing.

Team Secretary:  Keep track of all this is mission trip.  Help the Team Communicator and other program team leaders stay organized.  Will also help with organization of team meals and help assist the Schedule Administrator.

Schedule Administrator:  Make sure we are on schedule and not late to things.  Will update the team on what is next and where we need to be.  Will need to have a good handle on the schedule to update leaders & team.

 

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3 thoughts on “Mission Trip Responsibility List

  1. This is a great example of how to give ownership to students on mission trips and ministry! Excellent stuff. Thanks for sharing. I also love your point of not underestimating students. We get a lot of youth mission trip volunteers and it’s amazing how the Holy Spirit works, no matter what your age.

    -Tasha, The Bridge Chicago

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